Innovative IT Solutions

Document Management System

SmartDMS helps organizations store, manage, search, and retrieve digital records from one secure repository.

Modular InfoTech helps organizations digitize, store, retrieve, and manage information available in paper documents, books, newspapers, engineering drawings, microfilms, microfiche, and other physical formats.

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Document Repository
Metadata Search
Secure Access
Online Document Reader
Reports

SmartDMS Solution

Centralized Digital Repository for Enterprise Records

SmartDMS helps organizations preserve, organize, and retrieve digital information in different formats including documents, records, images, drawings, reports, audio, video, and emails.

Document Storage & Indexing

Store documents with structured metadata, indexing, and retrieval support.

Secure Access Control

Provide login-based access with controlled permissions for viewing, printing, and downloading.

Search & Reports

Retrieve documents using metadata, keywords, advanced search, and exportable reports.

Enterprise Document Management

SmartDMS for Archival, Retrieval, and Secure Access

SmartDMS is Modular InfoTech’s archival and retrieval software solution designed to manage digital information across an organization. It allows documents to be uploaded into a central repository along with metadata fields in English and Indian languages for easy search and retrieval.

  • Document Management – Storage, metadata, security, indexing, and retrieval
  • Digital Library – Make documents available with metadata-based search
  • Host System -Server-based installation with MSSQL, Oracle, or MySQL
  • Online Document Reader – View PDF, DOC, TXT, XLS, and other files without native applications
  • Policy-Driven Access – Control viewing, printing, downloading, and user permissions
  • Reports – Generate repository, collection, user activity, and data-size reports

Workflow & Access

Structured Workflow for Digital Document Management

SmartDMS gives organizations a clear process to upload, catalogue, secure, search, and monitor digital records.

A well-defined workflow ensures that digitized documents are processed systematically and delivered in the required format.

  1. Document Upload
    Digital documents are uploaded into the central repository.
  2. Metadata Tagging
    Records are tagged with subject, department, file number, title, description, and keywords.
  3. Department-Wise Cataloguing
    Documents are organized according to department structure.
  4. User Login & Permission
    Each user gets a unique ID and password with controlled access rights.
  5. Search & Retrieval
    Users can search documents using metadata, keywords, and boolean search.
  6. Reports & Monitoring
    Admins can generate reports on users, items, collections, and repository size.

SmartDMS can be deployed with the required software, client system, server system, and database setup. It supports server-based installation with database options such as MSSQL, Oracle, or MySQL.

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Business Benefits

Why Organizations Use SmartDMS

SmartDMS helps organizations preserve, organize, and retrieve digital information in different formats including documents, records, images, drawings, reports, audio, video, and emails.

Improved Document Control

Better control over documents and document-oriented processes.

Faster Access

Instant access to required documents from a web-enabled or intranet desktop.

Secure Information Flow

Restrict document access, modification, printing, and downloading.

Reduced Operating Cost

Lower manual handling, storage, and document retrieval effort.

Improved Productivity

Streamline time-consuming processes and reduce delays.

Better Tracking

Monitor document usage, activity, bottlenecks, and repository growth.

Who We Serve

Some of Our Esteemed Clients

SmartDMS is suitable for organizations that need secure storage, structured access, and quick retrieval of digital information.

SmartDMS is suitable for organizations across Finance & Banking, Healthcare, Government Departments, Educational Institutes, Corporate Organizations, Libraries & Archives, Legal and Administrative Teams, as well as Engineering and Project Documentation Teams that need secure storage, structured access, and quick retrieval of digital information.